Company Secretarial Services
Thusa Batho Labour Solutions is a fully fledged Company Secretarial firm base in South Africa that
provides company secretarial services, administrative services, accountancy services and corporate
services to a wide range of clients in South Africa and to the rest of the world in particular prospective
investors in South Africa. Our company secretarial services are designed to provide back-office
compliance and governance support at every organisational level which allows directors and
managers to concentrate on the core aspects of their business
Dedicated company secretary and assistant company secretary
Thusa Batho Labour Solutions offers its services to act as company secretary or assistant company
secretary on a fully outsourced basis, project basis or on an interim basis to cover any gaps to JSEListed
companies, state owned companies, private companies and non-profit companies.
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Board and sub-committee governance documents
Good corporate governance demands that boards and sub committees are governed by charters and terms of references to function effectively. Where board charters and terms of reference already exist, we will review and advise on how they measure up to best practices and where there are nonexistent,
we will draft and assist with the implementation of these.
Annual Board calendars, work plans and agenda setting.
In today’s hectic schedule it is important for companies to plan for all their board and sub-committee meetings. We at Thusa Batho Labour Solutions will work with the executive to compile the annual board calendar, ensuring that important agenda items are addressed at the right meeting and at the right time. We also circulate notices for these meetings and draft the agendas.
Meetings
We will have one of our senior members in attendance at the board and sub-committee meetings to give guidance on the correct procedure for conducting the meetings. We will record the meetings and draft the necessary resolutions to effect decisions taken.
Minutes
$40/hr
It is a requirement of the Companies Act of 2008 that companies should keep minutes of board
meetings for a minimum of seven years. Having recorded your meetings we will ensure that the
minutes are transcribed, and draft minutes circulated within seven days from the meeting.
Board Packs
$40/hr
We will prepare agendas for meetings, compile board packs and circulate these to the directors well
in advance of each meeting.
Induction of new directors
For new directors to function effectively it is imperative that they be inducted properly into the affairs of the business. We offer comprehensive training of new directors so that they are aware of the requirements of the Companies Act of 2008 and the King III Code on good corporate governance. We will also work with the executive team in putting together a well-structured induction programme for the new directors.
Expert Opinion
Navigating through the legislation and corporate governance requirements can be a minefield for
busy company executives. We have experts who are up to date with changes in the legal and
governance spheres who are well positioned to offer you expert opinion and advice.
Our team of experts is well placed to provide you with advice, guidance and opinions on any matter
relating to your corporate governance requirements. The team stays abreast of current affairs and
new developments in the field of corporate governance, and strives to deliver practical, workable
solutions as opposed to academic opinions that tend to complicate matters.
Corporate Governance Audits
The Companies Act 2008 is one of the longest pieces of legislation in South African history and
contains no less than 20 criminal offences, many of which may be committed unwittingly by the
company or officers of the company. In this context, it is easy to see why compliance is such an important issue facing directors. We appreciate that it can be difficult for busy directors who are focusing on the running of their business to keep up to date with their more onerous obligations.
We therefore offer the benefit of our experience and expertise in the company secretarial field to undertake a wide-ranging audit of compliance matters for your company. The audit will be tailored to your business and its size and will be appropriate for all companies from those with shares listed on the JSE to smaller private companies with a single shareholder. As part of the audit process, we will attend your offices and review compliance with the Companies Act 2008 on matters including but not limited to your company’s memorandum of incorporation, statutory registers (such as directors register & secretaries, minute keeping, statutory filing records,
share ownership, directors’ service contracts.)
Our team will audit the governance structures in place for the board and board committees, including
their constitution and structure. We will advise you on best practice while keeping the company
culture and required outputs in mind.
Board evaluations
The King III code of corporate governance recommends that every board should have its performance
evaluated every year. Thusa Batho Labour Solutions will assist in designing the evaluation criteria and conduct the board evaluation exercise in conjunction with the board chairman. This is an important
exercise in bringing out the board’s strength and weaknesses so that these can be adequately
addressed.
Annual General Meetings
The AGM is critical for a company engaging with its members but ensuring that it follows the legal and best practise requirements can impose considerable pressure on a company. Thusa Batho Labour Solutions can help relieve this pressure and add value to the planning and running of the AGM. We will circulate all notices, call for proxies, call for nominations for board positions, handle the voting
process, act as scrutineers at the AGM and also prepare the Chairman’s script for the AGM. We will
also draft the necessary resolutions that will be tabled at the AGM.
Annual Returns
$40/hr
It is now a legal requirement for all companies and close corporations, regardless of if they are trading, non-trading, dormant or shelf companies, to submit their annual accounts to the CIPC before the due dates. Previously NGOs were exempt from this rule. Failure to do so automatically results in
financial penalties imposed on the businesses for late filing and automatic deregistration of the entity. Restoration of the entity is an onerous exercise. These late filing penalties are dependent on the length of the delay in the documents reaching the CIPC and can easily run into thousands of rands.
As company directors are usually busy with meetings, project deadlines and with other important dates to remember, it is easy for them to forget about the date by which the annual returns must be
filed at the CIPC. This burden can easily be taken away from the top management and outsourced to Thusa Batho Labour Solutions who are specialists. For a relatively small annual fee, Thusa Batho Labour solutions will ensure that the annual returns and all statutory changes are prepared and submitted to the CIPC before the due dates.
Annual Returns
$40/hr
The Companies Act 2008 requires directors and all prescribed officers of the company to declare their personal financial interests in any matters of the company. We will give compliance advice to ensure that the directors’ statutory duties, including the new provisions relating to managing conflicts of interest, are fulfilled.
Integrated Reports
$40/hr
Thusa Batho Labour Solutions offers the management of the entire process of producing your
integrated reports. We will work with management in generating the content, compiling the report,
editing, and proofreading it. Together with our partners we will manage the design, production, and
circulation of your reports either electronically or in hard copy
Our Clients
$40/hr
- Large to small business organisations
- Law Firms
- HR Practitioners
- Media Houses
Medical Professionals
Academic Institutions
Students – undergrads to Post Grad students